Compliance: Why It’s Important and How Pro-Cloud Can Help
Every organisation and service, big or small, has guidelines and regulations to follow. These guidelines can encompass financial activity, data protection, or even maintenance and management procedures.
Almost every industry and sector has guidelines and compliance procedures to stick to in order to maintain credibility and efficiency through their operations. In some cases, these guidelines are legally binding and failing to adhere to them can result in legal action or even a suspension of that organisation’s ability to continue its service.
In today’s blog we’re going to explore the importance of compliance and how our family of asset management software solutions can help organisations reach their compliance targets.
Here are some notable examples of compliance regulations and what they encompass:
GDPR
GDPR stands for General Data Protection Regulation and is a set of guidelines on data and information privacy that apply across EU countries, citizens, and even visitors (which also includes the UK).
Every single company and organisation in the UK is legally required to abide by GDPR.
MHRA
The Medicines and Healthcare Regulation Authority (MHRA for short) is a comprehensive set of guidelines and rules for emergency services and healthcare providers. These guidelines dictate how medicines, assets, and consumables are managed by healthcare providers.
Read our blog on the subject to learn how Pro-Cloud helps you reach MHRA compliance.
CQC
The Care Quality Commission is a governing body tasked with creating, regulating, maintaining, and enforcing nationally-recognised standards of health and social care throughout the UK. This regulator has been in operation since 2008 and regularly investigates health and social care providers.
SPECTRUM
Spectrum refers to a wide array of regulations, rules, and best practices for museum, archival, or collection services. This is an internationally-recognised standard across the entire sector. The guidelines mainly go over the processes and systems museums and collection services should utilise to maintain efficiency and viability of their collections.
Why is Compliance Important?
Maintaining compliance with a regulatory agency is paramount to any organisation. These agencies provide a seal of approval that reassures clients of the quality and professionalism of the service. For example, if a kitchen appliance supplier is certified by an agency like “Which?”, then consumers are more likely to trust appliances from that supplier.
Compliance is also important outside of client relations and public image; in some cases it is crucial for a service to be allowed to operate. As stated earlier, every single organisation in the UK has to abide by GDPR and failure to do so results in heavy fines and even suspension of services.
Additionally, compliance is also useful when it comes to auditing (whether it’s internal and external) as it allows organisations to maintain and track a steady and consistent workflow and common practices. When an organisation is compliant with regulatory frameworks, it helps streamline day-to-day operations and makes auditing tasks much simpler.
Pro-Cloud: Compliant Software Solutions For Any Sector
How do Pro-Cloud Software Solutions help with GDPR?
Every CSS solution from TCES Community to Pro-Cloud Public Safety abides by GDPR – ensuring that our clients’ and their users’ data is kept safe and managed properly.
For example, our privacy policy accounts for the rules and regulations set forth by GDPR so our clients can rest assured that whichever of our solutions they are using, their data is being handled safely. This applies for new data, data imports, updated or amended data, and even data processing.
How does Pro-Cloud Public Safety help Achieve MHRA Compliance?
Pro-Cloud Public Safety is designed to innovate and streamline public safety services – making it the ideal asset management software solution for ambulance services. It comes with a wide range of interoperable modules and tools that can be configured to fit your unique requirements.
Using our Assets & Inventory, Tasks & Servicing, and Workshop Monitoring modules you can meet and go beyond the guidelines set out by the MHRA. For example, you can:
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- Utilise a single system
- Record physical condition
- Record item description
- Record date of receipt
- Record current location
- Record purchase price
- And much more!
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This is just a brief overview of how you can achieve MHRA compliance using Pro-Cloud Public Safety. You can find more details in our dedicated blog on the subject.
How does Pro-Cloud help Achieve Spectrum Compliance?
Pro-Cloud’s core asset management offering actually already covers the majority of Spectrum’s guidelines as laid out in their latest iteration – Spectrum 5.1. By tracking the location and activity history of an item using the Pro-Cloud system (with the item being attached to a comprehensive record of its information) you are already adopting one of Spectrum’s core principles.
Additionally, with Pro-Cloud’s flexible API, you can work your archive management solution into your existing processes such as any hosting for internal documentation (another subject covered by Spectrum 5.1) meaning that all of your workflows can stay connected and you can easily maintain your compliance with industry standards.
Compliance and Pro-Cloud – A Winning Combination
With compliance being so crucial to the day-to-day operation of any organisation, big or small, it is imperative that the guidelines set in place by regulatory bodies are followed and placed on a high pedestal. It is only through following a regimented procedure that efficiency can become the standard.
The family of Pro-Cloud solutions helps you achieve this from day one and gives you the tools to reach the ultimate level efficiency and maintain high standards of compliance.
Want to learn more about how our Pro-Cloud solutions can help you achieve compliance and benefit your organisation? Contact our Business Development Team for a free demo!
E: sales@csseurope.co.uk